All GT employees are provided access to Workday upon hire with the following security roles: Employee as Self; Cost Center Financial Analyst; GT Sponsored Report Viewer Role.

Complete a Workday Security Roles Request form in ServiceNow. 

In the Review and Submit tab, select the Split column to split lines by Amount or Quantity. Then, specify the amounts or quantities, enter a memo, and select specific worktags for each split.

To check the status of a Requisition and Purchase Order in the approval process: Navigate to the My Requisitions worklet. In the far-right column of each requisition, a brief status will be displayed. For a more detailed report, select the requisition and scroll to Process History. This drop-down will display the status of each approval step the requisition has undergone, as well the person associated with each step. Workday automatically sources the requisition to a purchase order upon its approval.

-Navigate to Find Requisitions via search, or the My Requisitions worklet.
-Select Related Actions for the Requisition.
-Hover over Requisition
     -Select Edit (to make changes) 
      Note: Editing a requisition will withdraw the requisition and re-submit it into workflow
     -Select Cancel (to cancel the requisition)

Click here for “Receipt” Job Aid

You can make changes to PO’s that are not on contract or from a hosted catalog vendor by completing a Change Order Requisition in Workday. You can request the following changes for any non-contract/catalog PO:

• Add a line
• Increase or Decrease Line Amount
• Change Driver Worktag or Spend Category
• Cancel Line, Cancel Purchase Order 
• Close Purchase Order

Click here for “Change Order Request” Job Aid

Scan the invoice and email it to apinvoices@gatech.edu. Note: The purchase order number must be listed on the invoice.

Login to https://gatechhrcc.brightspace.com/ to view Workday Financials Training Courses. This series of tutorials equips Georgia Tech professionals with the skills needed to complete financial tasks in Workday.